E.G.K.F. Championships organising rules (EGKF – COR)
1. The EGKF – COR will be the guidelines of supervising
the organisation and running of all Goju-Ryu European
2. The host countries will have to stick to the enclosed
rules. Any deviation from these rules will have to be reported on
time from the organisers to the E.G.K.F. President or General
Secretary, who will take the final decision in agreement with
E.G.K.F. Directing Committee (DC).
1. - SITE AND DATE
1.1. The place for European Goju-Ryu Karate Championships
will be confirmed by the preceding Congress were a brief
presentation of location and facilities should be made.
1.2. The host country must notify the E.G.K.F.
General-Secretary at least 10 months in advance of the precise
date and venue of the Championships. Failure to do so can result
in the DC taking the Championship away from the designated
1.3. The European Youngs, Junior & Cadet Championships and
Senior Championships are bi-annual and shall take place in
September of the designated year.
1.4. The site of the European Championships shall be located
no more than 100 kilometres from an International airport which
receives regular direct flights from other countries. Any
exception to this will have to be expressly authorized by the DC.
The chosen country must be able to guarantee access to the whole
of the E.G.K.F. membership.
1.6. No later than six (6)
months before the date of the scheduled Championships, the host
country must send out the first information to all E.G.K.F. member
countries. This information can be a bulletin or preferably a page
allocated on our web site.
Information should be at least the following:
a) The date and venue for the event.
b) Preliminary programme of activities.
c) Hotels details and prices and airlines information.
d) Name, address, telephone, fax numbers and e-mails of
the host country Organising Committee and Travel Agency.
1.7. No later than four (4)
months prior to the event, another bulletin or preferably a page
allocated on our web site with the following information.
a) Final confirmation of the contents of the first
b) Final program for the Championships and all connected
events (Congress, Committees Meetings, etc...).
c) Place and time of Registration.
d) Requirements for Registration, address for Entry Cards
and deadline for entries.
e) Other General Information
(e.g. visa requirements, etc).
g) Customs and currency regulations.
h) Health and vaccination regulations.
i) Local weather / climate.
j) Other relevant information.
1.8. Championships will be under the overall control of the
DC who can take any necessary actions.
1.9. The host Country (Organising member - OM) is responsible
for the in-country organisation of the Championships and not with
the duties of DC.
2. - COMPETITION VENUE
2.1. Arena Dimensions
The competition arena must be large enough to accommodate at least
3 areas. Each area measures 8 x 8 meter, and is surrounded by a
further 1 meter wide safety area, therefore is necessary to, allow
10 meter per area.
The whole competition floor
may be raised to a height not exceeding 1 meter high. In this
case, the safety area will be no less than 2 meter wide.
2.2. Official Table
A large official table shall be placed in order to
allocate at least 12 persons; it should be raised at least 1 meter
from the floor.
2.3. Spectators Seating. The spectator seating capacity is at
the discretion of the host country. However, there should be
seating for at least 1000 spectators. Special seating for +/- 100
people must be reserved for VIPs etc. and ample seating for
referees and fighters.
2.4. The seating area for the VIPs and the referees must be
constantly monitored by stewards and security to avoid unwarranted
2.5. Stadium Rooms.
There must be adequately spaced, separate rooms for
- WARMING-UP PRACTISE
(see app. 2)
- WEIGHING (MALE &
FEMALE) (see app. 3)
- PRESS &
(see app. 4)
- MEDICAL & DRUG
TESTING (see app. 5)
- CHANGING ROOMS
2.5. The National flag of each E.G.K.F. participating country
should be exhibited at the sports hall together with the official
E.G.K.F. flag. National Anthems must be available on fast recall.
Each country should supply the host country with two flags and
their national anthem.
2.6. A winner's podium should be provided and proper
arrangements for the presentation of prizes should be made (see
19. OFFICIAL MEDAL CEREMONY).
2.7. Heads and members of National delegations have no place
at all in the arena and must not be allowed on it at all.
2.8. Athletes, officials, or any member of a delegation who
do not conduct themselves properly can be reported to DC which is
empowered to take disciplinary action against the miscreants.
2.9. Athletes and officials are reminded that they should not
smoke on the sports hall. They are also warned against sprawling
on the floor whilst in uniform.
3. - HEADQUARTERS HOTEL AND OFFICIAL HOTELS
3.1. The OM will select, if
possible, a minimum of 3 hotels for all members of the
participating countries, of which one hotel will be head quarter.
The names of the hotels selected must be passed on for
ratification, and once ratified will be considered the Official
Hotels for the competition
3.2. The designated hotels must be approved by the E.G.K.F.
DC. The hotels shall be of reasonable quality. The hotel chosen as
headquarter, if possible have available a minimum of 50 rooms for
the duration of the Championships.
3.3. The hotels shall be of a good standard and price in
realistic context with national rates. The OM may not arrange for
delegations to be surcharged for their usage of the designated
hotels. On the contrary, efforts must be made by the host country
to obtain a reduced price.
The host country must not intrude between the hotels
management and the delegations unless it can prove that by so
doing, it is able to secure a more favourable rate.
3.4. The hotel rates must be given, at least, in a B & B
basis, individual and double occupation, and per night, without
including any other concept. Also the prices must be given in the
local currency, stating the exchange rate between the local
currency and Euros (€) at the time of the quotation.
3.5. The head quarters hotel is for the accommodation of the
It may also be used for competitors and
referees, provided all official committee members have been given
4. – ORGANISATION IN HOST COUNTRY.
4.1. The OM must offer courtesy transport from the
headquarters and official hotels to the stadium and return for all
participants. Also it must provide courtesy transport for the
referees to the referee course and return.
The OM will also do their best to arrange, upon
demand, the transportation of the delegations from the airport to
the hotel. This service will be, if needed, quoted and accordingly
The OM must also provide courtesy transport for all
Committee members from the airport to the hotel and return and for
their official duties during the Championships. The schedules will
be coordinated by the General-Secretary with the host country.
4.2. At registration, identification cards will be issued,
together with the final schedule and promotional material. The
cards will attach a photograph of the holder. At the same time,
fighters will be issued with an approved E.G.K.F. health
monitoring card. This must be carried at all times during the
Championships. For details of registration requirements, see 15
and Appendix 1.
4.3. No entry should be registered by the OM unless first
cleared by E.G.K.F. the evidence that membership fee is fully
Evidence of nationality must be produced in respect of
4.4. Registration documents and all paperwork concerned with
the Championships must be written in English.
4.5. The OM is responsible for providing venues for the
Referee Course, the DC, the RC and E.G.K.F. Congress and other
E.G.K.F. official meetings.
4.7. Throughout the Championships, the OM must provide an
inquiry desk at the sports hall to deal with problems faced by
participating countries. This shall be a non-stop operation from
9.00 am until 22.00 pm.
4.8. Throughout the Championship, the OM must provide a car
for any transportation need of DC.
5. - MEETINGS.
A meeting room should be kept available throughout the
Championships at the stadium, for a capacity of 20 people.
6. - RESPONSIBILITIES OF THE HOST COUNTRY DOCTORS.
6.1. All the medical personnel participating in the event
must attend the Referee Kumite Course in order to familiarise
themselves with the Rules connected with injuries and treatment.
6.2. A minimum of one doctor per competition area during
Kumite is required for the duration of the Championships, plus
also adequate qualified first aid staff.
6.3. A standby ambulance for emergencies must be supplied and
be available throughout the competition schedule.
6.4. All the local doctors must be competent at E.G.K.F.
7. - THE REFEREE COURSE.
7.1. There must be adequate seating for at least 40 people
plus enough floor space for one full competition area.
Material to be provided by the OM: 6 blue
flags, 6 red flags, 6 blue belts, 6 red belts, 6 Chronometers, 3
bells, 3 official scoreboards and the adequate number of
7.2. Referees Examination.
Adequate seats and tables for 40 people, with separate seating for
the Referee Committee (RC). Room available according to the
7.3. Referee examination papers, diplomas, ties and badges
are the responsibility of the DC, who will ensure that a proper
supply of each is available at the course.
8. - THE DRAW.
8.1. The draw will be made by the OM. Each completed master
sheet must be signed by an official.
8.2. The draw must use computerised random process with the
exception that the previous corresponding Championships finalists
are separated as widely as possible and double entries from each
nation are segregated into separate pools, or as far apart as
possible if in one pool.
8.3. Entries for the draw will be those taken from the
9. - PRIZES.
9.1. Shall be provided by the host country.
In individual events the first prize will be a gold
medal, the second prize a silver medal, and the third prizes
bronze medals. All members of Kumite and Kata teams should receive
a medal plus one trophy per team.
9.2. A trophy chosen by the host country shall be provided
for “Stella Pippi Fair Play Award” on the occasion of Seniors
10. - FINANCIAL CONSIDERATIONS.
10.1. The OM must meet the following expenses.
Young, Junior and Cadet Championships
Five (5) double rooms in
the head quarters hotel in a bed & breakfast basis for a maximum
of 5 nights.
Two (2) flight tickets.
Five (7) double rooms in the head quarters hotel in
bed & breakfast basis for a maximum of 5 nights. .
10.2. The TV rights of the E.G.K.F. Championships are the
property of E.G.K.F., to deal with it at its sole discretion.
The E.G.K.F. DC may permit the host country to
videotape the Championships and shall make such terms as at
decides at its discretion, relating to this permission.
No participation fees, except for competitors, may be
charged by the host country. Delegations shall be provided with
free admission to the Championships.
Those considered as official delegations are:
- The leaders of each official member.
- The technical directors or sports
- The competitors
- The referees.
- The coaches.
- The doctors and medical staff.
- The reporters and photographers.
- The VIPS invited by the Presidents of
the National Federations.
The spouses or first degree relatives coming with the
above mentioned persons are also considered as members of the
The supporters and others coming with the delegation
are not considered as members of the delegation and their
admission inside the sports hall can be charged, although at half
price of normal admission price.
11. - MISCELLANEOUS.
11.1. In agreeing to host E.G.K.F. Championships, the OM is
undertaking a substantial task. Not only is the financial
commitment a consideration but the country shall also guarantee to
a) Sufficient trained timekeeper / scorekeepers
to manage all areas for the entire event.
b) Sufficient liaison officers to convey match
results promptly to the controllers.
c) Sufficient experienced controllers to provide for the full
charting of the match in the English language.
d) Sufficient stewards and security people to
provide an uncluttered arena.
e) Sufficient secretarial staff and clerical
officers to administer the registration.
f) Draw sheets, stopwatches and sheets. Bells,
buzzers, oxygen equipment, ambulance, winner podium, Anthems,
prizes, area tape, weighing machines.
g) Adequate daily training facilities for the
competing nations during 1 full day prior to the beginning of
competition in Juniors and 2 full days in Seniors.
h) Adequate light meals or snack for referees and
DC inside or near Sports Hall.
11.2. The draw sheets for the Championships must be based upon
an approved E.G.K.F. format.
11.3. W.K.F. approved protective equipment must be used at the
11.4. Display boards must feature prominently, charting the
progress of matches in that area. A master chart should be posted
in the headquarters hotel the evening before each event. A
duplicate will be placed at an accessible spot in the arena, where
it may readily be seen by fighters and coaches.
12. - PRESS ACCESS.
12.1. The Press of the host country should be vetted by the OM.
Where television is present, directors must be informed that
lights which disturb the participants may not be used.
12.2. For foreign press all efforts must be made to reduce the
number of people in the competition area itself and it is
therefore essential that foreign Press be restricted to "Press
Only" areas which are well sited for photographs.
12.3. Both must make their Press accreditation.
12.4. During presentation ceremonies, the press must be kept
13.1. The OM must ensure that the Championships are covered by
insurance policies which cover personal accidents, member to
member and public liability.
Where such policies are not available, then the
E.G.K.F. Treasurer must be informed. He will arrange such cover if
possible and invoice the OM.
13.2. However each country has to ensure that they have proper
insurance for their athletes.
14.- SCORING BOARDS AND COUNTDOWN CLOCKS.
14.1. Each of the 3 fighting areas must be furnished with an
Electronic, or equivalent, Scoring Board.
14.2. Each of the 3 fighting areas must be furnished with a
countdown clock, indicating the time - in seconds - still running
until the end of the bout.
Each clock should be visible for the referees, the
fighters and the public.
15.- REGISTRATION AND QUALIFICATION
15.1. With the following exceptions, only Nationals of a country
may take part in the European Championships and represent their
As a general rule if a competitor has represented one
country in an E.G.K.F. official event he cannot represent another
country at a European Championships
Therefore identification document should be exhibited.
15.2. Nevertheless, if a competitor that has taken part in one
of those events obtains by marriage the nationality of his spouse,
he may represent his spouse's country complying article 15.5.
15.3. A competitor who possesses dual Nationality may only
represent one or another country as he selects. Once represented
both countries E.G.K.F. – DC approval will be necessary for a
15.4. A competitor may represent the country of his birth and of
which he is a National unless he opts to take the Nationality of
his/her father or mother.
15.5. A naturalised competitor (or one who has changed his
Nationality by naturalisation) may not participate in the European
Championships representing his new country until two years after
his naturalisation. The period following naturalisation may be
reduced or even cancelled with the agreement of the member
concerned and the final approval of the E.G.K.F. DC.
15.6. If an associated State, Province or overseas Department, a
country or former colony acquires independence, or a country
incorporated within another country by reason of a change of
border, or if a new member is recognised by E.G.K.F., a competitor
may continue to represent the country to which he or she belongs
However, he may choose to represent his new country in
the European Championships.
16. - ENTRY CARDS.
16.1. The identification card shall contain the following
* Given Names and Surname
* Date of Birth
* Passport Number
16.2. The identification cards are made available by the DC and
they shall be stamped by the DC.
The following shall apply:
White Card For competitors only
Yellow Card Coaches, Timekeepers,
Doctors, Staff, Referees, Judges, Physiotherapists, Managers
Pink Card VIPS
17. - INVITATIONS - PROTOCOL.
17.1. For all events (meetings, Championships, dinners,
receptions, etc.) the protocol will be:
* President of E.G.K.F.
* President of the hosting NF
* Honorary EGKF President(s)
* Vice President
* General - Secretary
* Chair of E.G.K.F. Committees (in
* Members of E.G.K.F. Committees (in
* President and DC members of the host
* President and DC members of E.G.K.F.
members Federations (in alphabetical order)
* Coaches and technical directors
* Invited guests. However, VIP´S will be
placed with the President
During opening ceremonies and receptions the order of
17.1. will be respected.
18. - OPENING CEREMONY.
18.1. The sovereign, Head of State or the personality who has
been invited to preside at the European Championships shall be
received at the entrance of the stadium by the President of
E.G.K.F. and by the President of the National Federation of the
The two Presidents shall conduct the Sovereign or Head
of State or personality and his retinue to his box in the stand of
honour where he shall be greeted with his National Anthem.
18.2. The parade of the
participants shall then follow. Each delegation dressed in its
official uniform or sports wear must be preceded by a name board
bearing its name
and must be accompanied by its flag. It is a duty as well as an
honour to participate in the opening ceremony.
18.3. No participant in the parade of opening ceremony is
permitted to carry cameras, flags, banners, etc,. Any participant
committing a breach of the above regulations will be liable to
18.4. The contingent shall parade in alphabetical order
according to the language of the country organising the European
Championships, except the host country that shall bring up the
rear. Only those who are competing in the European Championships
and Officials in each delegation, shall parade.
18.5. The delegation shall salute the sovereign or Head of State
or personality of the country by turning their heads towards his
box with no other demonstration.
The flag of the participating delegations as well as
the name boards and their bearers, shall be furnished by the host
country and shall be of equal size.
Each contingent, after completion of its march around
the stadium, shall line in the central lane and maintain its
positioning in a column behind its name-board and flag facing the
stand of honour.
18.6 After team parade the referees will enter the sports hall
the same manner.
18.7. The President of the National Federation of the host
country, accompanied by the President of E.G.K.F. shall then
proceed to the rostrum placed on the field in front of the stand
of honour where he shall introduce the President of E.G.K.F. will
the following words:
"I have the honour to introduce..., President of the
EUROPEAN GOJU-RYU KARATE-DO FEDERATION, to whom I extend the
The President of E.G.K.F. shall then mount the
rostrum, and deliver a brief speech of welcome, concluding with
"I have the honour to invite... (the sovereign or Head
of State or personality) to proclaim open the European
The Sovereign or Head of State or personality shall
then conclude in his speech with the words:
"I declare open the European Championships of Goju-Ryu
Immediately the E.G.K.F. flag shall be slowly raised
on the flagpole erected in the stadium.
The Anthem of the organising country shall then be
played and the participants shall leave the stadium by the route
marked by the organisers.
The official ceremony according to the protocol
described above comes so to an end. Only then may any artistic
programme take place. The entire Opening Ceremony and any
exhibitions should not last more than 1 hour.
19. - OFFICIAL MEDAL CEREMONY.
19.1. For all Championships organised by E.G.K.F., the procedure
for awarding medals and prizes will be as follows:
The podium must be fixed and big enough to grant place
to team events.
The highest step of the podium must be in the centre
for the winner.
The intermediate step is for the runner-up and the
lowest step for the 3rd places.
19.2. A red carpet will be laid as close as possible to the
podium for the official prize givers.
Organisers must call the prize winners in advance, in
order to assemble them correctly in 2, 1 and 3rd order, behind the
Master of Ceremonies for the prize giving.
The prize winners will then assemble in a line
parallel to the podium.
19.3. The Master of Ceremonies will be placed in front of the
prize-winners, and will conduct them to the podium.
19.4. The Competitors shall wear
tracksuit or clean karate-gi
19.5. As the name of each prize-winner is called, they will
climb the podium, whilst music is being played. As soon as all the
prize-winners are on the podium, the officials in charge of the
prize giving will move towards the podium.
19.6. The people bearing the prizes will face the podium, and
stand parallel to it, at a distance of 3 metres. Prizes will be
given by the chosen personality accompanied by the E.G.K.F.
19.7. After the prizes have been given, the National Anthem of
the country of the winner will be played and all will stand and
face the National flags which will be slowly raised, with the flag
of the winner’s nation in the centre and elevated according to
19.8. Right before the formal ceremony, the stewards will remove
all persons not directly connected with the ceremony. Official
photographers will be exempted; however they must remain at a
reasonable distance from the podium.
20. - CLOSING CEREMONY.
The President of E.G.K.F., the President of the host country and a
small delegation will formally hand over the official flag to the
President of the country hosting the next Championships.
The National Anthem of the host country will be played, and this
will formally end the Championships.
22. SAYONARA PARTY
The way Sayonara Party will be held is of the exclusive
responsibility of OM. Nevertheless, DC considers it existence of a
major importance in E.G.K.F. championships.